Rogers County Public Records

What Are Public Records in Rogers County?

Public records in Rogers County, Oklahoma are defined according to the Oklahoma Open Records Act § 24A.3, which states that public records include "all documents, including, but not limited to, any book, paper, photograph, microfilm, data files created by or used with computer software, computer tape, disk, record, sound recording, film recording, video record or other material regardless of physical form or characteristic, created by, received by, under the authority of, or coming into the custody, control or possession of public officials, public bodies, or their representatives in connection with the transaction of public business, the expenditure of public funds or the administering of public property."

Rogers County maintains numerous categories of public records, including:

• Court records (civil, criminal, probate, family)
• Property records (deeds, mortgages, liens, assessments)
• Vital records (birth, death, marriage, divorce certificates)
• Business records (licenses, permits, fictitious names)
• Tax records (property tax, assessment records)
• Voting and election records
• Meeting minutes and agendas (county commission, boards)
• Budget and financial documents
• Law enforcement records (arrest logs, incident reports - where permitted by law)
• Land use and zoning records

The primary custodian of many county records is the Rogers County Clerk's Office, which maintains property records, commission minutes, and various other official documents. Court records are maintained by the Rogers County Court Clerk, while vital records are primarily held by the Oklahoma State Department of Health.

Rogers County Clerk
200 S. Lynn Riggs Blvd.
Claremore, OK 74017
918-923-4796
Rogers County Clerk

Rogers County Court Clerk
200 S. Lynn Riggs Blvd.
Claremore, OK 74017
918-923-4912
Rogers County Court Clerk

Is Rogers County an Open Records County?

Rogers County fully complies with the Oklahoma Open Records Act § 24A.1 et seq., which establishes the public's right to access and review government records. The Act explicitly states that "the people are vested with the inherent right to know and be fully informed about their government" and that "the purpose of this act is to ensure and facilitate the public's right of access to and review of government records so they may efficiently and intelligently exercise their inherent political power."

Under § 24A.5 of the Act, all records of public bodies and public officials are open to any person for inspection, copying, or mechanical reproduction during regular business hours, except as specifically exempted by statute.

Rogers County has implemented policies to ensure compliance with these state transparency laws. The county maintains public access terminals in various departments and provides reasonable accommodation for public records requests. County officials are trained to respond to records requests in accordance with state law, which generally requires prompt, reasonable access during regular business hours.

The county also adheres to the Oklahoma Open Meeting Act, ensuring that government meetings are accessible to the public with proper notice.

How to Find Public Records in Rogers County in 2026

Members of the public seeking records in Rogers County may utilize several methods to access information:

1. In-person requests: Individuals may visit the appropriate county office during regular business hours to request records. Many departments maintain public access terminals for on-site research.

2. Online access: Rogers County provides certain records through its official website. Court records can be searched through the Oklahoma State Courts Network (OSCN), while property records are available through the Rogers County Assessor's website.

3. Written requests: For records not readily available online or requiring staff assistance, individuals may submit a written request to the appropriate department. While not required by law for most records, written requests help ensure accuracy and proper tracking.

4. Records request form: Some departments provide standardized request forms. The Rogers County Sheriff's Office, for example, has specific procedures for requesting incident reports and other law enforcement records.

For court records, individuals should contact:

Rogers County Court Clerk
200 S. Lynn Riggs Blvd.
Claremore, OK 74017
918-923-4912
Rogers County Court Clerk

For property records, deeds, and other land documents:

Rogers County Clerk
200 S. Lynn Riggs Blvd.
Claremore, OK 74017
918-923-4796
Rogers County Clerk

For property tax and assessment information:

Rogers County Assessor
200 S. Lynn Riggs Blvd.
Claremore, OK 74017
918-923-4798
Rogers County Assessor

When making requests, individuals should provide specific information about the records sought, including names, dates, case numbers, or property descriptions when applicable. This specificity helps county staff locate records efficiently.

How Much Does It Cost to Get Public Records in Rogers County?

Rogers County follows the fee structure permitted under the Oklahoma Open Records Act § 24A.5(3), which allows agencies to charge reasonable fees for record retrieval, review, and duplication. Current standard fees include:

• Paper copies: $0.25 per page for standard letter/legal size documents
• Certified copies: Additional $1.00 per document
• Research/staff time: May be charged for requests requiring extensive research (typically after the first 15-30 minutes)
• Electronic records: Variable fees depending on storage medium and size

Specific departments may have statutorily authorized fee schedules:

• Court Clerk: $1.00 per page for certified court documents
• County Clerk: $5.00 for first page of land records, $1.00 for each additional page
• Sheriff's Office: $15.00 for incident/accident reports

Payment methods accepted by most county offices include:

• Cash
• Personal checks (with proper identification)
• Money orders
• Credit/debit cards (in some departments, with processing fees)

The Oklahoma Open Records Act stipulates that fees "shall not exceed the actual cost of document copying" and should not be used to discourage requests or as a profit-generating mechanism. Some departments may waive fees for small requests or when disclosure primarily benefits the public interest.

Does Rogers County Have Free Public Records?

Rogers County provides free inspection of most public records during regular business hours in accordance with the Oklahoma Open Records Act § 24A.5. While copying fees may apply, the examination of records is generally available without charge.

Several free online resources are available to access Rogers County public records:

• Oklahoma State Courts Network (OSCN) - Provides free access to court case information, including dockets and some filed documents
• Rogers County Assessor's Property Search - Offers free property assessment information
• Rogers County Board of Commissioners Agendas and Minutes - Provides free access to meeting documents
• Rogers County Election Board Voter Information - Offers voter precinct information and election results

Additionally, public access terminals are available at various county offices for free on-site research, including:

Rogers County Law Library
200 S. Lynn Riggs Blvd.
Claremore, OK 74017
918-923-4912

Rogers County Clerk's Office
200 S. Lynn Riggs Blvd.
Claremore, OK 74017
918-923-4796

Who Can Request Public Records in Rogers County?

Under the Oklahoma Open Records Act § 24A.5, any person, regardless of citizenship or residency status, may request public records in Rogers County. The statute specifically states that records shall be open to "any person" for inspection, copying, or mechanical reproduction.

Key provisions regarding requestor eligibility include:

• No residency requirement exists for most records
• Requestors generally do not need to provide identification for standard record requests
• Requestors are not required to state a purpose or reason for their request
• Requestors do not need to complete specific forms (though some departments provide optional forms to facilitate processing)

Some exceptions apply to certain record types:

• Certified vital records (birth, death certificates) require proper identification and may be restricted to the person named in the record, immediate family members, or legal representatives
• Criminal history information may have restricted access under state law
• Juvenile court records have specific access limitations under 10A O.S. § 1-6-102
• Records containing personal identifying information may require additional verification

Government agencies may ask for contact information to communicate about the request, but cannot typically deny a request based solely on a refusal to provide such information for most public records.

What Records Are Confidential in Rogers County?

While Rogers County strives for transparency, certain records are confidential under Oklahoma law. The Oklahoma Open Records Act § 24A.5 and other statutes exempt specific records from disclosure. These include:

• Personnel records revealing personal information, evaluations, or disciplinary actions (with exceptions for basic employment information)
• Medical records protected under HIPAA and state law
• Juvenile court records as restricted by 10A O.S. § 1-6-102
• Records specifically identified by law as confidential or privileged
• Sealed court records and expunged criminal records
• Ongoing law enforcement investigations
• Records containing personal financial information, including Social Security numbers, credit card numbers, and bank account information
• Attorney-client privileged communications
• Educational records protected under FERPA
• Child welfare and protective services records
• Adoption records
• Certain victim information in domestic violence and sexual assault cases
• Security plans, vulnerability assessments, and infrastructure details
• Trade secrets and proprietary business information submitted to government agencies

Oklahoma law employs a balancing test for certain records, weighing the public's right to know against individual privacy interests. Under 51 O.S. § 24A.7, a public body may deny access when disclosure would constitute a "clearly unwarranted invasion of personal privacy."

When a record contains both exempt and non-exempt information, agencies typically redact the confidential portions and release the remainder, as required by 51 O.S. § 24A.5(2).

Rogers County Recorder's Office: Contact Information and Hours

Rogers County Clerk (Recording Division)
200 S. Lynn Riggs Blvd.
Claremore, OK 74017
918-923-4796
Rogers County Clerk

Regular Business Hours:
Monday - Friday: 8:00 AM - 5:00 PM
Closed on weekends and county-observed holidays

The Rogers County Clerk serves as the county recorder and maintains official records including:

• Property deeds and transfers
• Mortgages and liens
• Oil and gas leases
• Military discharge papers (DD-214)
• County Commissioner meeting minutes
• Plats and surveys
• Uniform Commercial Code (UCC) filings
• Marriage licenses

The Recording Division accepts documents for recording during all regular business hours. Documents submitted for recording must meet specific requirements regarding paper size, margins, and legibility. Current recording fees are $5.00 for the first page and $1.00 for each additional page, with certain documents requiring additional statutory fees.

The office maintains computerized indexes of recorded documents dating back to the county's formation, with some historical records available on microfilm. Public access terminals are available for on-site research of recorded documents.

Lookup Public Records in Rogers County